Tutor scheduling software
that keeps every lesson on track.
Cal ID is a free tutor scheduling system for private tutors and tutoring centers. Students book several lessons in one go from your booking link and get a reminder before each session, so you teach instead of trading messages with parents.
Free forever for individuals · No credit card required
Learn from
the best.
One-on-one and group lessons that fit around your week.
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Stop scheduling lessons over text messages
Many tutors still book sessions through texts, email threads and a paper planner. A tutor scheduling tool puts booking, payment and reminders on one page.
Without Cal ID
- Booking session by session Parents book one lesson at a time, so exam prep gets squeezed into whatever times are left.
- Lesson times agreed by text Every new student means a string of messages with a parent to find a time.
- Fees chased after the session You wait on bank transfers and cash that should have come in before the lesson.
- Students who forget to show up Nobody sends a reminder, so you sit on Zoom waiting for a student who is not coming.
With Cal ID
- A block of lessons in one go Students pick several sessions, fill in their details once and pay once.
- One link for every subject Students and parents see your open lesson times and book in a few taps.
- Paid before the lesson starts Take session fees through Stripe, Razorpay or PayPal with 0% booking commission.
- Reminders go out on their own Automatic email reminders before every session, with SMS and WhatsApp when you need them.
How students book a tutoring session in 3 steps
A student or parent goes from your booking link to a confirmed, paid lesson in under a minute, and you do not have to reply to a single message.
Choose a lesson time
Mon 53:30pm4:30pm5:30pm7:00pmTue 63:30pm4:30pm5:30pm7:00pmWed 73:30pm4:30pm5:30pm7:00pmStep 01Students pick a lesson time
They open your booking link, see the lesson times you have free and tap the one that fits around school. Times you are busy never show up.
Math Tutoring Session · 60 min
Tue 64:30pmStudent nameMaya ChenWhat do you need help with?Algebra 1, quadratic equationsPay to book · $45.00Step 02They add details and pay
Name, email and anything you ask, like the subject, grade level or the topic they are stuck on. For paid lessons they pay through Stripe, Razorpay or PayPal before the booking is confirmed.
Confirmation page
Math Tutoring Session · Tue, 6 OctBookedReminder emailScheduledStep 03The lesson is booked
The student gets a confirmation and a calendar invite with the video link, a reminder goes out before the session, and the lesson lands on your calendar.
Tutor scheduling system for every kind of tutoring
From one tutor with a few regular students to a tutoring center with a full team.
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Private tutors
Share one link with parents and let students book lessons around your own calendar, with payment taken up front.
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Tutoring centers
Give each tutor their own booking page. On the Business plan, round-robin sends students to the next available tutor.
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Online tutors
Every booking gets a Zoom or Google Meet link, and lesson times show in each student's own time zone.
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Test prep tutors
Offer SAT, GRE or exam review sessions at different lengths and prices, each with its own event type.
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Language tutors
Teach students in other countries without doing time zone math. They book in their local time.
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Music and art teachers
Take bookings for weekly lessons and trial sessions from the same link, with reminders before each one.
Tutoring scheduling software features
Everything a tutor scheduling tool needs to book lessons, get paid and cut no-shows.
Book several lessons in one go
New Business planStudents pick several lesson times, fill in their details once and pay once. Each lesson becomes its own booking, and your availability and limits still apply.
- Pick several lessons per visit
- One form and one checkout
- A calendar invite for each lesson
- Lessons spread across days
3 lessons selected
Each lesson becomes its own booking.
Continue with 3 lessons · $135.00Get paid when students book
Set a price for each lesson type and collect it through Stripe, Razorpay or PayPal at booking. Cal ID takes 0% commission on paid bookings.
- Stripe, Razorpay and PayPal
- 0% booking commission
- A price for each lesson type
- Payment taken at booking
Payments · This week
Reminders that get students to every lesson
Send a confirmation when a student books and a reminder before the session. Add SMS or WhatsApp reminders for students and parents who miss emails.
- Email confirmations and reminders
- SMS and WhatsApp reminders
- Sent at the time you choose
- Follow-ups after the lesson
Lesson reminders
Runs for every lesson booking.
Tutor calendar software that stops double-booking
Connect Google, Outlook or Apple Calendar. Times you are busy disappear from your booking page, so a new student never lands on top of a lesson you already teach.
- Google, Outlook and Apple Calendar
- Busy times hidden automatically
- Buffers between lessons
- Time zones handled for online students
Open lesson times this week
The booking page your students will see
Every subject, test prep session and intro call gets its own event type, so students and parents see exactly what they can book and what it costs.
Build a booking page like this in minutes
Free forever for individuals. No credit card required.
Loved by tutors and small teams
- ★★★★★ Capterra · Nov 2025
“Setting up and using Cal ID every day to book appointments with my clients has been incredibly easy and has saved me countless hours every month.”
Nathalia Principal Designer - ★★★★★ Featured on cal.id
“Cal ID is the scheduler I wish I had years ago. Booking links, payments and reminders - without the Calendly tax.”
Aurélia Founder - ★★★★★ Capterra · Nov 2025
“I switched from Calendly because I didn't want to keep paying for features I barely used. Cal ID has been a game changer - my clients love how easy it is to book time with me, and the Google Calendar integration works perfectly. It does exactly what I need without the bloat or the price tag.”
Mehdi Founder & CEO · Marketing & Advertising
Free vs Business: which plan does your tutoring business need?
Most private tutors run their whole schedule on the free plan. Tutoring centers with several tutors, or students who book a few lessons at once, usually choose Business.
| Feature | Free | Business |
|---|---|---|
| Price | Free forever | $5 per user / month, billed annually |
| Lesson types and bookings | Unlimited | Unlimited |
| Payments with Stripe, Razorpay or PayPal | Included | Included |
| Booking commission | 0% | 0% |
| Calendar sync (Google, Outlook, Apple) | Included | Included |
| Email reminders | Unlimited | Unlimited |
| SMS and WhatsApp reminder workflows | 10 each | Unlimited |
| Multi-slot booking (book several lessons at once) | − | Included |
| Round-robin across tutors | − | Included |
| Remove Cal ID branding | − | Included |
Plans and limits as listed on cal.id/pricing.
Tutor scheduling software FAQs
Answers for private tutors and tutoring centers.
01 What is tutor scheduling software?
Tutor scheduling software lets students and parents see your open lesson times, book a session and pay online without messaging you. Cal ID is free tutor scheduling software: you share one booking link, students book and pay, and confirmations, reminders and calendar invites go out automatically.
02 What is the best tutor scheduling software for private tutors and small tutoring centers?
For tutors who mainly need booking, payments and reminders, Cal ID is one of the best options because the free plan includes unlimited lesson types and bookings, 0% commission payments, calendar sync and email reminders. Tutoring centers can add round-robin across tutors and multi-slot booking on the Business plan.
03 Is there free tutoring management software?
Cal ID is free for the scheduling side of tutoring: unlimited lesson types and bookings, calendar sync, email reminders and payments through Stripe, Razorpay or PayPal. It is a scheduling tool, not a full tutoring management suite, so it does not include invoicing, lesson notes or a student portal.
04 Can students book several tutoring sessions at once?
Yes, with multi-slot booking on the Business plan. A student picks several lesson times on your booking page, fills in their details once and pays once. Each lesson becomes its own booking with its own calendar invite and reminder.
05 How does Cal ID compare to TutorBird?
TutorBird costs $16.95 a month plus $4.95 for each additional tutor or staff member, with a 30-day free trial (TutorBird pricing page, September 2026). It includes tools Cal ID does not offer, such as automatic invoicing, lesson notes and a student portal. Cal ID has a free forever plan focused on booking, payments and reminders.
06 How does Cal ID compare to Teachworks?
Teachworks Starter costs $16.49 a month plus a fee per student lesson, with a 21-day free trial (Teachworks pricing page, September 2026). Teachworks covers billing, tutor payroll and student records, which Cal ID does not offer. Cal ID is free for unlimited bookings and charges no per-lesson fees.
07 Can a tutoring center manage multiple tutors with Cal ID?
Yes. Each tutor can have their own booking page and calendar, so students book the tutor they want. On the Business plan, tutors can join a team and round-robin scheduling offers the next available tutor, which makes Cal ID work as a tutoring center scheduling system (or tutoring centre scheduling software).
08 How does Cal ID prevent double-booked tutoring sessions?
Cal ID works as tutor calendar software that syncs with Google, Outlook and Apple Calendar in real time and hides any time you are already busy. Once a lesson time is booked it disappears from your link, so two students can never book the same slot.
09 Can Cal ID send reminders to reduce student no-shows?
Yes. Cal ID sends automatic email confirmations and reminders before every lesson on every plan, and you choose the timing. SMS and WhatsApp reminders are also available, with 10 workflows of each on the free plan and unlimited on Business.
10 Can I collect payment for tutoring sessions through Cal ID?
Yes. Students pay when they book through Stripe, Razorpay or PayPal, and you set a price for each lesson type. Cal ID takes 0% commission, and taking payment up front means you stop chasing fees after the lesson.
11 Does Cal ID work for online tutoring across time zones?
Yes. Each booking can include a Zoom or Google Meet link automatically, and your booking page shows lesson times in the student's own time zone. A student abroad books in their local time and the lesson lands on your calendar in yours.
12 How long does it take to set up Cal ID for my tutoring schedule?
A few minutes. Sign up free, connect your calendar, set your teaching hours, add an event type for each subject or lesson length and share your booking link. Most tutors can take their first booking the same day.
13 Does Cal ID work as a tutor booking app on phones?
Yes. Students and parents open your booking link on any phone or laptop, see live availability and book in seconds. New bookings sync to your calendar straight away, so you can manage your schedule from your phone.
Get your free booking page in minutes.
Cal ID automates confirmations, reminders, routing, and payments after every booking. Free forever for individuals.