Collective scheduling for multiple hosts
One booking that gets every required host on the same invite.
Collective scheduling books meetings where several hosts join at once. Cal ID overlays everyone's calendars and only offers slots where all required hosts are free.
What is collective scheduling?
Collective scheduling lets you book one meeting that needs multiple hosts present at the same time, like a panel or interview committee. Cal ID combines the availability of every required host and only shows time slots where all of them are free, then puts everyone on a single invite.
How collective scheduling works
-
Add every required host
Create a collective event type and add each host who must attend, such as a founder and an advisor or a full interview panel.
-
Cal ID overlays availability
Cal ID checks every host's connected calendar and only offers slots where all required hosts are free at the same time.
-
One booking, one invite
The invitee picks an open slot and books once. Everyone lands on the same calendar invite with no back-and-forth.
Everything you need to book multi-host meetings
All-host availability overlay
Cal ID combines every required host's calendar and shows only the slots where all of them are genuinely free.
One shared invite
A single booking adds every host and the invitee to the same calendar event, so nobody is left off.
Unlimited required hosts
Add as many hosts as a meeting needs, from a two-person duo to a full interview committee.
Real-time conflict checks
Slots disappear the moment any required host gets busy, so you never double-book a panel.
Reusable booking links
Share one collective link for recurring panels or interviews instead of rebuilding availability every time.
Free for the whole team
Every host can be added to a collective event at no cost, with no per-seat fee and no credit card.
When teams use collective scheduling
Interview panels
Get the whole hiring committee in one room without chasing calendars across the team.
Sales and solutions calls
Put an account executive and a solutions engineer in front of the prospect together.
Founder and advisor sessions
Book a founder alongside an advisor or mentor in a single confirmed slot.
Expert panels
Coordinate several speakers or specialists for a panel, demo, or workshop at once.
Collective scheduling FAQs
01 What is the difference between collective and round-robin scheduling?
Collective scheduling puts all required hosts in the same meeting at once, so it only offers slots where everyone is free. Round-robin assigns the meeting to just one of several hosts, rotating bookings between them. Use collective for panels and round-robin for distributing one-on-one calls.
02 Is collective scheduling free on Cal ID?
Yes. Collective scheduling is free for your whole team on Cal ID. Every required host can be added to a collective event at no cost, with no per-seat charge and no credit card needed to get started.
03 How does Cal ID find a time when every host is free?
Cal ID overlays the connected calendars of all required hosts and only offers slots where every one of them is available. If any host is busy, that slot is hidden, so the invitee can only book times that work for the entire group.
04 Do all hosts get added to the same invite?
Yes. When the invitee books a collective event, Cal ID puts every required host and the invitee on one shared calendar invite. There is no separate forwarding or manual adding, so everyone has the same meeting details.
05 How many hosts can I add to a collective event?
You can add as many required hosts as the meeting needs, from two people up to a full interview committee or panel. The more hosts you require, the fewer overlapping slots exist, since every host must be free at the same time.
Book multi-host meetings in one click
Collective scheduling is free for your whole team on Cal ID, with no credit card required.